ࡱ> { HTbjbjzz = L'2228jTD2="$$$H=J=J=J=J=J=J=$?Bln=n=$$=*###R$$H=#H=## 56$0:FuQ54==<=5CSC(6C6#n=n=!=C : 91ɬ Special Interest Group: Educational Statisticians Article I. NAME OF THE SIG The name of this Special Interest Group is the Educational Statisticians SIG, (hereinafter, the SIG). Article II. AFFILIATION OF THE SIG The SIG is a Special Interest Group of the 91ɬ (hereinafter, 91ɬ or Association) established to facilitate the formation of research specialties of an intra- or cross-divisional nature and to increase the exchange of knowledge within research arenas of special interest, and for other purposes in keeping with achieving the mission and objectives of the Association. Article III. Governing Authority OF THE SIG The SIG shall be governed by the Associations Articles of Incorporation, Bylaws and policies, as periodically amended. The Bylaws, decisions and actions of the SIG shall not conflict with the Associations Bylaws and policies, including the SIG Handbook and all guidelines, procedures and policies associated with the Associations Annual Meeting and its program. Article IV. PURPOSES OF THE SIG: Educational Statisticians. The purposes of the SIG are to increase interaction among educational researchers interested in the theory, applications, and teaching of statistics in the social sciences. Article V. Membership In THE SIG Section 1. Eligibility. Membership in the SIG shall be open to any 91ɬ member who supports the purposes of the SIG and who pays the specified SIG dues and all additional fees required of SIG members by the Association. Section 2. Joining the SIG. 91ɬ members shall join the SIG by paying SIG dues and Association fees through the 91ɬ Central Office using the appropriate 91ɬ print or electronic form. Section 3. Members in Good Standing. SIG members are considered in good standing immediately upon the recording of their dues paid in full by the 91ɬ Central Office. Section 4. Length of Membership in the SIG. The length of membership in the SIG shall be from the date membership dues are recorded by the 91ɬ Central Office to the end of the 91ɬ membership year as established by the Association. 91ɬ members may join the SIG at any time, but SIG membership expires simultaneously with 91ɬ membership. Section 5. Voting Rights. All SIG members in good standing, with fully paid SIG dues, shall be entitled to vote for SIG officers and or any other matter where a vote is required or taken. Article VI. Officers Section 1. Required Officers. The SIG shall have a Chair, Program Chair, and Secretary-Treasurer who shall be elected and shall serve as the three required officers. The SIG may have any other officers that its members from time to time choose to designate. Section 2. Other Officers. The other officers of this SIG shall be Newsletter Editor, Webmaster and two Members-at-Large. Section 3. Eligibility to Hold Office. All members in good standing of both 91ɬ and the SIG and who are not restricted from holding a particular office due to requirements in the Associations or the SIGs Bylaws and policies shall be eligible to run as candidates for election or be appointed as officers and for any office within the SIG. Section 4. Length of Term of Office. The term of each officer (except that of Secretary/Treasurer) shall be for one year. The term of the Secretary/Treasurer shall be for two consecutive years. The term of each officer shall begin the day following the close of the 91ɬ Annual Meeting and end on the last day of the next 91ɬ Annual Meeting appropriate to their term of office. Section 5. Eligibility to Succeed to the Same Office for Consecutive Terms. Unless otherwise specified or restricted in these Bylaws, individuals shall be eligible to be nominated and to succeed themselves, if elected, to the same office for consecutive terms. The Secretary/Treasurer shall not be eligible to succeed to the same office for consecutive terms. Section 6. Automatic Succession of Offices. There shall be an automatic succession of the following offices, from Program Chair to Chair, in that order such that the person elected as Program Chair shall automatically assume the office of Chair following the completion of one term as Program Chair. Section 7. Limit to Length of Service in One Office. No person may serve in the same office for more than three consecutive years. The Chair of the SIG shall be charged with ensuring that this requirement is met. Section 8. Officers as Members of 91ɬ for Entire Term. All individuals serving as officers of the SIG shall be members of 91ɬ during their entire term of office. Section 9. Vacancies. Whenever any elected office is vacated for any reason before the term of that officer has been completed, the SIG Chair shall, on advice from the Executive Committee, appoint a replacement until new elections are held. This replacement shall assume the full duties and responsibilities of that office immediately upon appointment. In the case of the Chair position being vacant, the Executive Committee shall, by majority vote, elect an individual to complete the term of the Chair. Article VII. Duties AND RESPONSIBILITIES of ThE Officers Section 1. Chair. The Chair shall be responsible for the general administration of the SIG, for ensuring that the SIG Bylaws are followed, and shall act as liaison between the SIG and 91ɬ and the SIG and the SIGs Executive Committee. The Chair shall preside at all meetings of the Executive Committee and at the Annual Business Meeting. The Chair shall act as parliamentarian or shall appoint a SIG member to serve in that role for each meeting. The Chair shall appoint ad hoc committees as needed. Unless otherwise specified in these Bylaws, the Chair of the SIG shall appoint persons to assist officers, to chair committees or to carry out other work of the SIG. Section 2. Program Chair. The Program Chair shall assume general administrative responsibilities for the SIG/ES program at the 91ɬ Annual Meeting. The Program Chairshall serve on 91ɬ program committees as required. The Program Chair shall act as an ex officio member of the nominating committee. Section 3. Secretary/Treasurer. The Secretary/Treasurer shall be responsible for managing and reporting on the financial accounts of the SIG and the safe keeping of all financial documents of the SIG. The Secretary/Treasurer shall take minutes at the SIGs annual business meeting at the 91ɬ Annual Meeting. Section 4. Newsletter Editor. The Newsletter Editor shall edit the fall and spring Educational Statisticians SIG newsletters. Section 5. Webmaster. The Webmaster shall maintain and update the Educational Statisticians SIG website. The Webmaster shall post fall and spring Educational Statisticians SIG newsletters on the website. Section 6. Members-at-Large. The Members-at-Large shall serve on the SIGs executive committee and on special ad hoc committees and carry out other work of the SIG as requested by the Chair. Article VIII. OTHER NON-OFFICER POSITIONS Section 1. Non-Officer Positions. The SIG may from time to time establish important leadership positions that are not officers of the SIG. None currently. [To activate this Article, contact 91ɬ Central Office or consult current SIG bylaws template.] Article IX. Executive Committee Section 1. Membership. There shall be an Executive Committee consisting of the SIG Chair, Program Chair, Secretary/Treasurer, and two Members-at-Large. Section 2. Responsibilities and Powers. The Executive Committee shall have responsibility and powers to direct and review the general affairs of the SIG within the limits set forth in these Bylaws and to provide leadership. Section 3. Meetings. The Executive Committee shall hold at least one meeting each year in person and shall communicate as needed throughout the year. This meeting may be during the Annual Meeting. The Chair shall be responsible for setting the time and place of this meeting and for creating and distributing the agenda for this meeting. Section 4. Quorum and Decision-making. A majority of the members of the Executive Committee shall constitute a quorum, and decisions of the Executive Committee shall be by a majority of those present, provided a quorum is present. Article X. Nominations and Elections Section 1. Oversight of the Nominations and Elections Process. The Executive Committee shall be responsible for setting up, monitoring and providing other oversight duties regarding all aspects of the nomination and election processes of the SIG. Section 2. Nominations Committee. The Nominations Committee shall consist of four members appointed by the SIG Chair. The Program Chair (the fourth member) shall act as an ex officio member of this committee. Section 3. Nominations and Nomination Process. Section 3a. The Nominations Committee shall seek eligible individuals to serve as candidates for each officer and non-officer position. Section 3b. No SIG member may nominate an individual for any SIG office without the prior consent of the individual to be nominated. Section 3c. The SIG Chair shall ensure that the Nominating Committee elicits at least two candidates for each position to be elected. No election may be held or will be certified by 91ɬ for any elected position unless there are at least two candidates nominated and placed the ballot for that position. Section 3d. By the deadline set by the Association, the Nominations Committee shall submit the names of the candidates and any other information required by 91ɬ for inclusion in the 91ɬ electronic ballot system. The deadline for this submission shall be determined by the Association. Section 4. Date for Completion of Election Tabulation. All election processes and tabulation of votes for designated officers and non-officer positions for the following year shall be completed within the timeline and by the deadline established by 91ɬ in conducting its electronic election of Officers of the Association. The Chair of the Nominations Committee shall receive the results of the balloting from the 91ɬ Central Office. Section 5. Notification of Results. The Program Chair shall be responsible for reporting the results to the membership. Article XI. Meetings Section 1. Annual Business Meeting. The SIG shall hold its Annual Business Meeting in conjunction with the 91ɬ Annual Meeting. Announcement of day, time and place of this meeting of the SIG membership shall be made as far ahead as is reasonably possible. In all cases notice shall be communicated to members at least three weeks in advance of a meeting. Unless otherwise noted in these Bylaws, decisions made during this meeting shall be made by the majority of SIG members present and voting. Section 2. Other Meetings. The SIG may hold other meetings at times and places approved by the Executive Committee and vote of the SIG members. The SIG may conduct SIG business and vote on motions in person, electronically, or by e-mail or mail. . Section 3. Officer and Committee Meetings. The Officers and Committees of the SIG shall meet when, where and as needed to conduct the business of the SIG or carry out the charges of the committee within the parameters and requirements of these Bylaws. The SIG President, other SIG officers and committee chairs shall set the meetings and notify all officers of the date, time, place and agenda or purposes of the meetings. Section 4. Rules of Order. In all cases to which they apply and do not conflict with the provisions of these Bylaws and the Association Bylaws, Roberts Rules of Order (current edition) shall govern all business meetings of the SIG. Article XII. DUES AND OTHER FISCAL CONCERNS Section 1. Dues. The amount of dues for the SIG shall be decided by a majority of the membership voting by electronic ballot. This vote will be administered by the 91ɬ Central Office. Section 2. Effective Date of Dues Increases. All increases in dues shall go into effect for all categories of SIG membership for the following membership year as determined by the Association. Section 3. Allocation of SIG Assets. The SIG Chair, in consultation with the Executive Committee, shall authorize the expenditure of SIG funds for any allowable purpose that is requested and approved. Section 4. Overseeing the Allocation of SIG Assets. The SIG Chair and the Secretary-Treasurer shall have the joint responsibility to ensure that all SIG assets, including money collected via dues, are allocated and spent in ways and in a timely manner to fulfill commitments made by the SIG members or Executive Committee, to pay fees to the Association, to pay debts and to enhance and promote the SIG and the purposes, goals and objectives of the SIG and the Association. Article XIII. 91ɬ-AppROVED AWARDS Section 1. Name of the Awards. The SIG shall present on an annual basis, when merited, the following Award (if) approved by Council: Educational Statisticians SIG Annual Service Award. Section 2. The Educational Statisticians SIG Annual Service Award. This award shall be presented to individuals who have provided exceptional contributions to the field of Educational Statistics and to the associated 91ɬ special interest group. Section 2a. The Educational Statisticians SIG Annual Service Award is presented to the individual or individuals who meet the following criteria as approved by the SIG and Council: The nominee must have contributed a significant amount of high quality service to the field of Educational Statistics and to the Educational Statisticians SIG. The nominee must be a current member of the Educational Statisticians SIG. The nominee must have been a member of the Educational Statisticians SIG for a minimum of five years. Section 2b. The process for determining the individual or individuals deserving of the Educational Statisticians SIG Annual Service Award is as follows: A nominating committee will be formed. This committee will be formed by September the year before the award will be given. The committee will ask the membership (communicated using the SIGs newsletter and listserv) to submit nominations for the award. Nominations must be submitted by December 15th of the year before the award will be given. The nomination must include the following two items: A letter of nomination from at least one professional colleague who is an Educational Statisticians SIG member providing evidence of the nominees service contribution to the field of Educational Statistics and to the Educational Statisticians SIG. Nominees curriculum vita. The nominating committee will review materials and select the winner by March 1st of the year that the award will be given. Article XIV. TERMINation/DISSOLUTION OF THE SIG Section 1. Membership Decision to Voluntarily Dissolve the SIG. Should it be decided that the SIG is no longer meeting the needs and serving the purposes for which it was founded, the SIG shall be voluntarily dissolved by a majority vote of the members present at a SIG Business Meeting followed by a two-thirds vote of those SIG members voting in a postal, e-mail, or electronic ballot administered by the 91ɬ Central Office within 30 days of the vote to terminate passed at the Annual Business Meeting. The results of this ballot shall be communicated in writing to the SIG membership, 91ɬ Central Office and Chair of the SIG Executive Committee by the SIG Chair within one week of the counting of the votes. Section 2. Other Circumstances that May Result in the Dissolution of the SIG. The SIG may automatically be dissolved should its membership fall below the minimum number established by Council for active SIGs; should its members approve the merging of the SIG with one or more other SIGs, or for other reasons pursuant to the Bylaws of the Association and the SIG. In addition, a Special Interest Group may be dissolved by the 91ɬ Council for good and sufficient reasons. Section 3. Distribution of SIG Assets. Should the SIG be discontinued for any reason, its assets shall be used to pay all outstanding debts and obligations. Any remaining funds shall be returned to the 91ɬ. Article XV. Ratification and Amendments Section 1. Approval Process of the Initial Bylaws. The process for approving the initial Bylaws shall be as follows, with the actions of 91ɬ Council noted for the information of membership: Section 1a. The officers of the SIG shall decide the process for the construction of a draft of the Bylaws, and offer SIG members an opportunity to comment on this draft. The officers shall be responsible for making specific revisions, additions and/or deletions in the Bylaws based upon the feedback and suggestions. Section 1b. After the membership has provided feedback and input on the draft of the Bylaws, the SIG Chair shall submit a copy of the draft to 91ɬ Central Office for review. Central Office may send it back to the SIG President with comments for revisions or may forward the Bylaws to the SIG Executive Committee for review and recommendation to the 91ɬ Council for approval. The SIG Executive Committee may return the Bylaws to the SIG Chair to address specific concerns before making a recommendation to Council. Section 1c. The 91ɬ Council may require changes or revisions in the language of the Bylaws or amendments thereof prior to final approval. Once approved by Council, the SIG Chair shall be notified that the Bylaws are in effect and will stay in effect until notification in writing to Central Office of the favorable or unfavorable vote of SIG members. The SIG Chair and officers, with the assistance of the 91ɬ Central Office, shall then complete the process of getting approval of the Bylaws by a vote of SIG members. The SIG Chair shall have 30 days to convey in writing to Central Office and the Chair of the SIG Executive Committee the dates and manner of voting decided upon by the SIG officers. Section 2. Ratification. After 91ɬ Council approval, these Bylaws shall require a majority vote of those members voting electronically, such voting to be administered by the 91ɬ Central Office on behalf of the SIG. The 91ɬ Central Office shall transmit in writing the manner, dates and results of this vote to the SIG Chair within 10 days of the final count of the votes. Section 3. Effective Date of Implementation. These Bylaws shall take effect immediately upon receipt in writing to the 91ɬ Central Office by the SIG acknowledging the Central Offices written statement of the favorable vote of the SIG membership for the presented version of the Bylaws or amendment(s) thereof. Section 4. Amendments to the SIG Bylaws. These Bylaws may be amended by a majority vote of those members voting at a duly called Annual Business Meeting and a majority of the members voting by postal, e-mail, or electronic voting as designated by the Executive Committee of the SIG or elsewhere within these Bylaws. Amendments to the SIG Bylaws must be approved by the 91ɬ SIG Executive Committee and Council. Article XVI. Posting of the SIG Bylaws Within 30 days of the memberships adoption of the SIG Bylaws approved by the 91ɬ Council and all amendments to the Bylaws, the entire set of Bylaws shall be posted on the 91ɬ website for the SIG with the date of Councils approval and membership adoption included. 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